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Are you a digital hoarder who keeps every partial spreadsheet, unfinished presentation, or duplicate worksheet in your Google Drive and struggle to find important documents for a lesson? Organizing your Drive is a simple way to alleviate some of the headaches of this accumulated digital clutter.
The first step to organizing that virtual clutter is to put all that stuff in folders. Before you continue, be warned that you are going to have to do a little work to undo all the years spent collecting cyber trash! The easiest place to start is to make a folder with the current school year (e.g., 2017-18). Only documents from the current school year go into this folder. Documents from last year are filed in a folder titled “2016-17”, and so on.
Let’s dig a little deeper into these folders. In the “2017-18” folder, add more folders for the classes that you are teaching. For example, a Science teacher would make two folders – “Anatomy” and “Advanced Anatomy”.
Continue adding folders into these folders (creating “nested folders”). To keep things nice and tidy, make a folder for Semester 1 and Semester 2. Here is where you will organize your documents into separate units. Unit folders contain your lectures and handouts organized by file type. The picture below demonstrates how the “Semester 1” folder might look for a teacher.
THE SEARCH BAR
Although your Google Drive might be meticulously organized, sometimes locating a document can be time consuming. To quickly find a document stored in Drive, use the search function at the top of the page. After clicking on the search bar you can start typing the document name. If you don’t remember the name of the document but remember a snippet of the content, simply type in the content and the search function will scour through each document in your Drive to locate the words you searched for. Use the little caret symbol to the right of the search bar to complete an advanced search (see the GIF below).
If you find yourself referring back to the same document frequently, you can easily save the document for quick access by starring the document. The document will stay in the folder where you have organized it, but it will also show up in the “Starred” folder in the left toolbar.
These tools should allow you to easily store documents for easy access later. But let’s face it – reading this article isn’t going to cure your digital hoarding. At least now you have an idea of how to find all of your shamefully stashed digital documents.
Nathan Spencer – Special Ed Teacher, Student Advocate, & Sports Enthusiast!
What do you teach? Special Education
Favorite Motto or Quote: “Whenever you find yourself on the side of the majority, it’s time to pause and reflect.” Mark Twain
Favorite Technology Used In Class: News2You (used in SpEd)
If you could do another job for one day, what would it be? Top Gear/The Grand Tour presenter (old BBC/new Amazon show)
What would you most like to tell yourself at age 13? I would tell myself the dates of the great tragedies of my lifetime…and tell myself to try to prevent…these tragedies as much as one regular person possibly can. (Instead of saving anyone, my 13-year-old brain would probably explode!)
Terry Oakley – Teacher and Technology Guru: A recipe for success!
Teaches: Teen Challenges, Culinary Nutrition, & ProStart
Favorite Motto or Quote: “Your ego is not your amigo”
Favorite Technology Used In Class: Tie between Quizizz and Canva.
I love Quizizz for formative assessments. It’s similar to Kahoot but a fun meme pops up on the screen when you answer a question correctly.
Canva is a fantastic, mostly free, design tool for creation in the classroom. I use it for digital posters, infographics, social media posts, etc.
If You Could Do Another Job For One Day, What Would It Be? Greeter at a ski resort
OneNote is a Microsoft product similar to Word or PowerPoint that can be used as a powerful digital notebook. The interface of OneNote is organized with tabbed sections and pages, making the tool intuitive and easy to use.
OneNote can be incorporated in various ways into your pedagogy. The following are three examples that demonstrate the power of OneNote.
- “Monitoring Binder” – a monitoring binder is used to keep track of individual student needs in your classroom. Every class period has a tabbed section in OneNote. These sections are divided further into three pages: “seating chart”, “behavior log”, and “accommodations/modifications”. The seating chart can be used to quickly take attendance using the draw feature. The behavior log page can be used to quickly jot down any observations as you monitor your classes. Finally, accommodations/modifications includes PDF or Word documents for quick reference of unique student needs. Each tabbed section in OneNote can be password protected to maintain confidentiality.
- “Digital Filing Cabinet” – OneNote can also be a useful tool for organizing important digital documents. For example, a “Finance” section could include PDF copies of receipts for classroom supplies. Again, you can set a password for this section to protect sensitive data.
- “Digital Whiteboard” – with OneNote’s drawing feature, it is possible to use your computer (connected to a projector) as a digital whiteboard. Using a non-touchscreen device, it is possible to draw with a mouse connected to the computer. If a touchscreen device is available, the teacher can simply draw on the touchscreen with a finger or stylus. Simply add a new blank page to any section, click draw at the top of the page, and begin presenting.
OneNote is accessible on a variety of devices, including Apple iOS devices, Android tablets and phones, Chromebooks, as well as Windows and MacOS computers. To get started with OneNote on a Chromebook, install the app by visiting this link. The credentials to login are the same as your BVSD email. You will notice that your OneNote notebook is blank. You will have to start adding sections and pages manually by clicking on the little (+) symbol at the bottom of the page. That’s it – you are now set to explore this extremely versatile tool!
Heather Peter – Teacher, Reader, Runner and Tech Diva
Teaches: Advanced 10th LA, 11th LA, Public Speaking, Film Lit
Three Traits That Define You: Honest, Persistent, Passionate
Favorite Technology Used In Class: Blendspace
If You Could Do Another Job For One Day, What Would It Be? Producer for Bravo TV
What Is One Technology Item You Can’t Live Without? iPhone (Starbucks app, Google Calendar, Google Keep, Venmo, PayPal, Running/Training apps)
We have all listened to amazing TED talks over the years as part of professional development or for our own motivation and inspiration. Did you know that TED-Ed has thousands of quality lesson plans that are built around their engaging educational videos? Almost all content areas are represented and the lessons contain discussion prompts and questions to spark critical thinking. To get started simply sign up for a teacher account at ed.ted.com and TED-Ed will send you detailed instructions on how to customize your own lesson plans and share them with your students. See below:
How to create a TED-Ed lesson around any TED Talk, any TED-Ed Original, or any video on YouTube:
Step #1: Pick a video
- Visit ed.ted.com/videos
- Search for any video on YouTube, or simply paste the video’s YouTube link (listed or unlisted) into the search bar.
- Select a video from the search results.
Step #2: Use the TED-Ed lesson editor to build your lesson
- Create a custom title for your lesson, or just use the title of the YouTube video.
- Use the “Let’s Begin” section to add context for your learner(s).
- Add questions (multiple choice or open answer), extra materials (you can include links and pictures) or discussion topics to the video.
Step #3: Publish and share your lesson!
- You can always revisit or revise any lesson draft or published lesson by visiting your TED-Ed activity page.
- You can share any published lesson privately via email or by using the lesson’s unique URL. You can also share the lesson more publicly using the social sharing icons. Only individuals with the lesson’s link will see your lesson.
- You can edit the settings and sections of your TED-Ed lessons at any time.
When I used this in my classroom, I simply copied the link for my customized lesson to my clipboard and attached it to a Google Classroom post. Students signed in with a nickname and I was able to track their progress. You also have the option to have students create their own Ted-Ed account. Play around with it and explore to see what works best for you.
Jeff Leonard – Teacher and Tech Leader
Teaches: CAD 1/2, Architecture, Woodworking, and Java
Favorite Technology Used In Class: Solidworks – 3D modeling program that students use
Current Project in Class: Laser Cutting, Design a Box – from ideas to actual item
1 Technology Item You Can’t Live Without: iPhone
Three years ago, we began our PD with a printed catalog showing descriptions and times of what classes would be offered. Today, we are sharing our knowledge online and even blogging – say what?!!! We have come a long way, Broomfield High, and I am always proud to share what we’ve accomplished with other schools and districts.
Sharing what we are doing in the classroom has been our collaborative strength at Broomfield. I’d like to begin the year sharing best practices in our classrooms. As we usually do this during PD time, I created a 2017 Technology Tool Share Google Sheet every can access and share the best of what’s going on in our classrooms using technology. You can share your favorite resource (App, Extension, Blog, Site, whatever!) and how you use it in your classroom. Click on the link here to get started and toot your horn, Broomfield! We’re listening!
Welcome to an “Above The Line” year at Broomfield High School! We are in our 3rd year of deploying Chromebooks and are getting closer to every student in the building having a device. Our tech team has started to meet and work on continued technology training for our staff and digital citizenship lessons for our students.
1:Web Information can be found here.
More and more, we are seeing students who have Chromebook issues such as the device not turning on even though it’s charged, the mouse is frozen, half the keyboard won’t work, etc. Even before we send the Chromebooks to IT, Jeff Leonard and I troubleshoot issues by resetting the device. We are going to share the instructions with you so you can help our students! If you need IT specifically, you can dial their extension “HELP” or x4357.
You can reset their computer with the following steps and/or watch the screencast above!
- Step 1: Press the Esc + refresh + power button at the same time.
- Step 2: You will see a white screen. Press Ctrl + d
- Step 3: You will be prompted to press Enter
- Step 4: Pick a wireless network to sign in.
- Step 5: Sign in with your teacher log in to enroll the device.
- Step 6: Sign in again with your teacher log in to make sure students can log in.
- At this point, the CB should be fully functional. You can log yourself out of the CB and remove yourself from the CB.
If you find the CB is still having issues, please send the student and the device down to 208.